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Patent Administrator

1 month agoRemote

About Kinaxis  

Kinaxis is the global leader in modern supply chain management. We serve supply chains and the people who manage them in service of humanity. Our software is trusted by renowned global brands to provide the agility and predictability needed to navigate today’s volatility and disruption. We combine our patented concurrency technique with a human-centered approach to AI to empower businesses of all sizes to orchestrate their end-to-end supply chain network, from multi-year strategic planning through down-to-the-second execution and last-mile delivery. For more news and information, please visit or follow us on LinkedIn

Patent Administrator

Job location: This is a remote position. You can work from home and be located anywhere in Ottawa OR Toronto, Canada. If you are located in Ottawa, please note we work in a hybrid environment where you will be expected to be in office 3 days per week.

About the team

The Intellectual Property Administrator, as a proficient-level professional with well-defined experiences, provides day to day administrative and operational support to the Legal department, and specifically to the Patent Agent Lead, and contributes to the coordination and execution of a comprehensive patent program.

What you will do

  • Generate dockets for all deadlines, including renewals, OA responses, priority claims, and miscellaneous actions, for all patents and patent applications in Canada, the US, and other international jurisdictions
  • Partner with the Patent Agent Lead to deeply understand the objectives and behaviours that drive the patent program strategy
  • Partner with stakeholders within the Product organization to coordinate an inventor compensation and recognition program
  • Support the content coordination and roll-out of IP video training program and other training initiatives as they arise
  • Support inventors as the first line of support for administrative needs and questions
  • Leverage technical savvy to participate in the selection and implementation of an IP database management system, and maintain and update the Rowan Pat invention management portal
  • Maintain and ensure an up-to-date filing
  • Obtain all required signatures from inventors and the Chief Legal Officer for declarations and assignments for patents
  • Coordinate with external legal, including sending applications and instructions for prosecution and renewals
  • Prepare and deliver deadline and filing reports on a weekly and monthly cadence, and support the legal team with other ad-hoc reporting requirements
  • and ensure that required licenses for IP software products and maintained and updated annually
  • Be the main point of contact and support the Finance team with patent-related invoices (excluding trademarks)

What we are looking for

  • Post-secondary education in Administration, or equivalent experience
  • 4+ years of experience in a legal operations or administrative function at a patent focused law firm or in-house patent legal department
  • Demonstrates analytical and problem-solving skills, with a high sense of urgency and an inventive approach to work through ambiguity and complex issues  
  • Highly adaptable and able to pivot based on prioritization and needs of the business
  • Agile and resilient in managing multiple projects against deadlines with multiple sources of information
  • Ability to build rapport and gain support and trust from business stakeholders.
  • A clear, concise, and professional communicator with the ability to present information and demonstrate knowledge to stakeholders at varying levels within the business

Role Specific Skills

  • Fully proficient in the Microsoft Office Suite and in particular Excel
  • Experience with legal software and tools including IP Management systems, filing systems, IP Databases; experience with Rowan Pat and Anaqua is an asset
  • Familiarity with U.S. & Canadian Patent Office/ PCT filing practices and procedures
  • Experience streamlining operations to create efficiencies

What we have to offer

  • Challenging Work - We love solving highly complex problems. And as the global leaders in our industry, we never stop innovating—our work is never “done. That’s because across our teams and in all roles, every employee is empowered to bring their best ideas forward and to jump in and solve the problems they’re passionate about.
  • Great People - We take our work seriously, but we don’t take ourselves too seriously! It’s in our DNA to celebrate, laugh, and have fun. We are stronger, together, when we are open, honest, and above all, real. Every person is valued here and plays an important role in our shared success.
  • Global Impact - As a global team spanning continents, boundaries, and cultures, every day we are inspired by the impact our work has on our colleagues, our customers, our communities, and the world at large.
  • Diversity, Equity and Inclusion - Diversity, equity and inclusion are more than words to us. They are the guiding principles for building a culture where we celebrate each others’ differences, continuously strive for equality and recognize that inclusion makes us stronger as individuals, a company and a global citizen. 

For more information, visit the Kinaxis web site at or the company’s blog at

Kinaxis strongly encourages diverse candidates to apply to our welcoming community. We strive to make our website and application process accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at This contact information is for accessibility requests only and cannot be used to inquire about the status of applications.

Job ID: 7037300002
Employment Type: Other

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