Executive Assistant

We are currently seeking an experienced Executive Assistant to provide operational and administrative support to our President of the Legal Segment in NYC. This role will support and interact with senior leadership along with other team members and administrative professionals on complex scheduling project management and information requests. This role will provide support, including administration of travel, expenses, meeting logistics and distribution of materials, as well as being responsible for a wide range of administrative support that enhances the efficiency of the Legal Segment President. The Executive Assistant will be able to manage multiple priorities requiring excellent attention to detail and an ability to proactively anticipate needs. Work can be highly sensitive in nature and therefore strict confidentiality and good judgment is required.

• Provide a wide range of administrative support that enhances the efficiency of the Legal Segment President, including the use of technology systems used within each function (examples include the full Microsoft Office 365 suite, Workday, Navan (formerly TripActions))
• Support event planning and management team meetings including securing meeting spaces; managing meetings' logistical needs (including catering and oversight of technology requirements); setting up meeting rooms, handling printing requirements and providing onsite support during the meetings. Handle a variety of tasks including processing expenses, invoices, and outside services costs, coordinating meetings and events, tracking information requests, presentation collation, and other special projects in an accurate and timely manner.
• Prepare domestic and international itineraries and travel arrangements for the Legal Segment President. Process and submit expense reports and any travel-related events or activities.
• Interact with senior management and their administrative support staff on significant matters, anticipating and responding to requests by modifying plans based on priorities.
• Maintain the Legal President's calendar via scheduling, vetting and prioritization of various items. Handle and respond to informational inquiries and redirect them to the appropriate team member for resolution.
• Identify, research, and resolve complex problems and issues referred by others. Establish strong business relationships with other administrative professionals internally to determine solutions swiftly.
• Responsible for accurate, timely response to work requests and work not typically directed or checked by others.
• Support of standing management led meetings and events.
• Project manage various initiatives and other projects and duties as assigned, including ad-hoc requests.

• Have a college diploma/University degree.
• Have 5+ years of experience providing executive support.
• Have advanced computer skills (MS Office, Word, PowerPoint, Excel, Teams, One Note).
• Are proficient with billing, travel and expense management systems.
• Have experience in working within fast-paced, complex, dynamic, multi-cultural business environments.
• Have excellent oral and written communication abilities.
• Demonstrate exemplary judgement and discretion, demonstrating the ability to work with a wide range of sensitive and confidential issues.
• Have thorough knowledge of general office practices; resourcefulness in gathering data and getting answers to questions.
• Are detail orientated with the ability to work efficiently with complex information.
• Are a self-starter and proactive with the ability to work with minimal supervision and manage workload effectively with competing demands for resources and time.
• Have proven organization skills including ability to shift focus between responsibilities quickly.
• Able to manage and prioritize multiple tasks in a dynamic work environment including a proven ability to meet aggressive deadlines.
• Are motivated to learn new skills in a spirit of continuous improvement and personal growth.
• Have a 'can do' attitude and will jump in to support others as needed.
• Have proven ability to establish close working relationships with directors, trustees, the Executive Committee and their assistants
• Demonstrate excellent planning and organizational skills, meeting planning experience is a plus

• Hybrid Work Model: We've adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected
• Wellbeing: Comprehensive benefit plans; flexible and supportive benefits for work-life balance: flexible vacation, two company-wide Mental Health Days Off; work from another location for up to a total of 8 weeks in a year, 4 of those weeks can be out of the country and the remaining in the country, Headspace app subscription; retirement, savings, tuition reimbursement, and employee incentive programs; resources for mental, physical, and financial wellbeing.
• Culture: Globally recognized and award-winning reputation for equality, diversity and inclusion, flexibility, work-life balance, and more.
• Learning & Development: LinkedIn Learning access; internal Talent Marketplace with opportunities to work on projects cross-company; Ten Thousand Coffees Thomson Reuters café networking.
• Social Impact: Ten employee-driven Business Resource Groups; two paid volunteer days annually; Environmental, Social and Governance (ESG) initiatives for local and global impact.
• Purpose Driven Work: We have a superpower that we've never talked about with as much pride as we should - we are one of the only companies on the planet that helps its customers pursue justice, truth and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.