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Thomson Reuters

Executive Assistant

YesterdayNew York, NY

We are currently seeking an experienced Executive Assistant to provide operational and administrative support to our President of the Legal Segment in NYC. This role will support and interact with senior leadership along with other team members and administrative professionals on complex scheduling project management and information requests. This role will provide support, including administration of travel, expenses, meeting logistics and distribution of materials, as well as being responsible for a wide range of administrative support that enhances the efficiency of the Legal Segment President. The Executive Assistant will be able to manage multiple priorities requiring excellent attention to detail and an ability to proactively anticipate needs. Work can be highly sensitive in nature and therefore strict confidentiality and good judgment is required.

About the Role
In this opportunity as Executive Assistant, you will:

  • Provide a wide range of administrative support that enhances the efficiency of the Legal Segment President, including the use of technology systems used within each function (examples include the full Microsoft Office 365 suite, Workday, Navan (formerly TripActions))
  • Support event planning and management team meetings including securing meeting spaces; managing meetings' logistical needs (including catering and oversight of technology requirements); setting up meeting rooms, handling printing requirements and providing onsite support during the meetings. Handle a variety of tasks including processing expenses, invoices, and outside services costs, coordinating meetings and events, tracking information requests, presentation collation, and other special projects in an accurate and timely manner.
  • Prepare domestic and international itineraries and travel arrangements for the Legal Segment President. Process and submit expense reports and any travel-related events or activities.
  • Interact with senior management and their administrative support staff on significant matters, anticipating and responding to requests by modifying plans based on priorities.
  • Maintain the Legal President's calendar via scheduling, vetting and prioritization of various items. Handle and respond to informational inquiries and redirect them to the appropriate team member for resolution.
  • Identify, research, and resolve complex problems and issues referred by others. Establish strong business relationships with other administrative professionals internally to determine solutions swiftly.
  • Responsible for accurate, timely response to work requests and work not typically directed or checked by others.
  • Support of standing management led meetings and events.
  • Project manage various initiatives and other projects and duties as assigned, including ad-hoc requests.

About You
You're a fit for the role of Executive Assistant if your background includes:

  • Have a college diploma/University degree.
  • Have 5+ years of experience providing executive support.
  • Have advanced computer skills (MS Office, Word, PowerPoint, Excel, Teams, One Note).
  • Are proficient with billing, travel and expense management systems.
  • Have experience in working within fast-paced, complex, dynamic, multi-cultural business environments.
  • Have excellent oral and written communication abilities.
  • Demonstrate exemplary judgement and discretion, demonstrating the ability to work with a wide range of sensitive and confidential issues.
  • Have thorough knowledge of general office practices; resourcefulness in gathering data and getting answers to questions.
  • Are detail orientated with the ability to work efficiently with complex information.
  • Are a self-starter and proactive with the ability to work with minimal supervision and manage workload effectively with competing demands for resources and time.
  • Have proven organization skills including ability to shift focus between responsibilities quickly.
  • Able to manage and prioritize multiple tasks in a dynamic work environment including a proven ability to meet aggressive deadlines.
  • Are motivated to learn new skills in a spirit of continuous improvement and personal growth.
  • Have a 'can do' attitude and will jump in to support others as needed.
  • Have proven ability to establish close working relationships with directors, trustees, the Executive Committee and their assistants
  • Demonstrate excellent planning and organizational skills, meeting planning experience is a plus

What's in it For You?
You will join our inclusive culture of world-class talent, where we are committed to your personal and professional growth through:

  • Hybrid Work Model: We've adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected
  • Wellbeing: Comprehensive benefit plans; flexible and supportive benefits for work-life balance: flexible vacation, two company-wide Mental Health Days Off; work from another location for up to a total of 8 weeks in a year, 4 of those weeks can be out of the country and the remaining in the country, Headspace app subscription; retirement, savings, tuition reimbursement, and employee incentive programs; resources for mental, physical, and financial wellbeing.
  • Culture: Globally recognized and award-winning reputation for equality, diversity and inclusion, flexibility, work-life balance, and more.
  • Learning & Development: LinkedIn Learning access; internal Talent Marketplace with opportunities to work on projects cross-company; Ten Thousand Coffees Thomson Reuters café networking.
  • Social Impact: Ten employee-driven Business Resource Groups; two paid volunteer days annually; Environmental, Social and Governance (ESG) initiatives for local and global impact.
  • Purpose Driven Work: We have a superpower that we've never talked about with as much pride as we should - we are one of the only companies on the planet that helps its customers pursue justice, truth and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.


In the United States, Thomson Reuters offers a comprehensive benefits package to our employees. Our benefit package includes market competitive health, dental, vision, disability, and life insurance programs, as well as a competitive 401k plan with company match. In addition, Thomson Reuters offers market leading work life benefits with competitive vacation, sick and safe paid time off, paid holidays (including two company mental health days off), parental leave, sabbatical leave. These benefits meet or exceeds the requirements of paid time off in accordance with any applicable state or municipal laws. Finally, Thomson Reuters offers the following additional benefits: optional hospital, accident and sickness insurance paid 100% by the employee; optional life and AD&D insurance paid 100% by the employee; Flexible Spending and Health Savings Accounts; fitness reimbursement; access to Employee Assistance Program; Group Legal Identity Theft Protection benefit paid 100% by employee; access to 529 Plan; commuter benefits; Adoption & Surrogacy Assistance; Tuition Reimbursement; and access to Employee Stock Purchase Plan.

Thomson Reuters complies with local laws that require upfront disclosure of the expected pay range for a position. The location(s) for this role include one or more of the following metro locations: Los Angeles, New York City, San Francisco, Washington, DC. The base compensation range for the role in any of those locations is $63,100 - $117,300. The base compensation range in other locations may vary. This role may also be eligible for an Annual Bonus based on a combination of enterprise and individual performance. Base pay is positioned within the range based on several factors including an individual's knowledge, skills and experience with consideration given to internal equity. Base pay is one part of a comprehensive Total Reward program which also includes flexible and supportive benefits and other wellbeing programs.

Do you want to be part of a team helping re-invent the way knowledge professionals work? How about a team that works every day to create a more transparent, just and inclusive future? At Thomson Reuters, we've been doing just that for almost 160 years. Our industry-leading products and services include highly specialized information-enabled software and tools for legal, tax, accounting and compliance professionals combined with the world's most global news services - Reuters. We help these professionals do their jobs better, creating more time for them to focus on the things that matter most: advising, advocating, negotiating, governing and informing.

We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments that celebrate diversity and inclusion. At a time when objectivity, accuracy, fairness and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.


As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.

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More information about Thomson Reuters can be found on

Client-provided location(s): New York, NY, USA
Employment Type: Full Time

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